Temp Payroll Administrator

Position: Payroll Administrator
Location: Ottawa, Ontario Canada
Position Type: Temp
Language: English

ABOUT TIREE

Tiree is a leader in real estate project management, strategic facility consulting, accommodation planning, and infrastructure management systems focused on delivering large, complex, leading edge real property/workplace solutions to all levels of government and industry across Canada and abroad.  Since 2000, Tiree has enjoyed steady growth, stability and success, attracting and retaining industries’ top talent, including Engineers, Architects, Planners and technical experts in diverse practice areas, as well as business and project management professionals.  Their philosophy and focus on providing solutions and service excellence ensures that they continue to have exciting opportunities and an outstanding reputation.

Tiree works in joint venture partnership with Colliers Project Leaders (formerly MHPM Project Leaders) to provide superior project management support services on significant Canadian real property projects. Together, we provide enterprise solutions to meet the growing capital project demands of our clients. Colliers and Tiree have over 400 project management professionals, operating across 30 offices throughout Canada.

JOB SUMMARY

Reporting to the head of finance (or designate), the Payroll Administrator is responsible for reviewing materials that include; timesheets, consultant invoices, and employee expense claims.  The Administrator will support finance team members as needed during peak cycles to ensure timely and accurate processing of all financial related items.  A key success factor for this role is to have strive to strive for continuous process improvements, collaboration with team members, and prompt response time to any ad hoc requests.

MAJOR RESPONSIBILITIES
PAYROLL

  • Semi-monthly payments to term and full-time employees, consultants and sole proprietors using ADP; work closely with HR for any revisions.  Ensure compliance with all HST/WSIB regulations
  • Calculate commission payout every quarter/track bonuses
  • Create ADP logins for all new employees
  • Track taxable benefits in ADP for T4 purposes
  • Review employee expenses and consultant invoices and input transactions into the accounting system
  • Process and reconcile GWL/Goodlife/WSIB/RRSP payments and all associated payroll entries
  • Issue Record of Employment upon termination and T4s at year end
  • Generate purchase orders for consultants
  • Complete T2200 for employee tax purposes
  • Enter/track sick, vacation and personal balances in timesheet system, Unanet
  • Onboard and train new employees on the timesheet system

MONTH END

  • Balance sheet reconciliations including; vacation tracking, bonus payable, accrued sub-liabilities, payroll clearing, prepaids and deposits, other receivables and the Mastercard
  • Resource utilization reports for management
  • Journal entry adjustments to complete month end close related to Salaries and Benefits;
  • Month end remittances including; HST/GST/QST, WSIB in accordance to legislative requirements

ANNUAL

  • Preparation of year end T4 summaries and T2200
  • Year end reconciliation of WSIB/EHT/WorkSafe BC payments

GENERAL

  • Support to the finance team members for any specialized or adhoc requests related to Headcount and Salaries reporting;
  • Interdepartmental collaboration for confirmation of loaded rates for contract bidding
  • Ensure filing is well maintained and up to date

KEY ATTRIBUTES

  • Ability to work independently, with minimal supervision
  • Effective oral and written communication
  • Team collaboration and interpersonal skills
  • Strong attention to detail and organizational skills
  • Ability to set priorities and meet deadlines
  • Proficient with Excel and Outlook

QUALIFICATIONS

  • Degree in Commerce with a major in Finance or Accounting
  • Sound knowledge of accounting principles
  • Experience in a related field
  • Experience with Sage, Unanet and ADP or other accounting systems

If interested please contact Kevin Ireland at kireland@tiree.ca or 613-914-5994